How to Email the Agenda, Invite Members to Fill Roles

Club and meeting leaders can use the email version of the meeting agenda to fill open roles, sending it out with a link that invites members to sign up online with a couple of clicks.

You do that by selecting the Email option under the Agenda menu, like this:

How to Email the Agenda.

This tool allows you to add  custom message that will be included at the top of the email.

You can also change the default subject line of the email, for example to emphasize one particular opportunity to volunteer. For example, if I just got word that a speaker who had signed up previously has just backed out of speaking at tomorrow’s meeting, I would want to let them know. So the default “Agenda for Monday May 14” becomes “Speaker opening + 2 other open roles for Monday May 14.”

This is meant to be an easy way to send the current agenda, plus your volunteer needs, out to the whole member list via email.

Note to Site Administrators

If you have a mailman mailing list configured for your club website, it will be used by the agenda mailing tool. See Email List Integration for Your Toastmasters Club.

Otherwise, individual messages will be sent to each member on your current user / member list.

This is part of a series of How to Do X posts that explain how to perform discrete tasks with the WordPress for Toastmasters solution.

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